The time has finally come for that major office remodel you’ve been considering for ages. As the time comes to get down to the actual work of redesigning your workspace, you may find yourself a little daunted by the process that’s ahead of you. Where do you start? In what order should everything be done? What do I do with my old furniture? Here is our handy office remodeling procedure checklist to help you organize everything into manageable steps and get the job done as quickly and efficiently possible:
- Establish your office remodeling objectives and make sure the entire team is clear and agreed on them.
Why are you remodeling? Chances are it’s about more than just wanting a change. Do you need more space? Do you want to harness new office designs to make your team more comfortable and efficient? Are you unhappy with your current available meeting space? Does your office space reflect poorly on your company and your company culture? It could be one or all of these and more. Whatever is motivating you to get into this undertaking, get clear on it and communicate it clearly to your employees, as well as your office designer/ renovators. This clarity will really help you to make all the necessary decisions going forward. It will also ensure that you have your team’s buy-in and that you are creating a space that furthers your business and personal objectives.
- What Do You Need?
With your objectives in mind, it’s time to devise a strategy to carry out the remodel, while also making a complete list of everything you will need in the process. Building on your overall goals, you can set measurable strategies that can break everything up into more easily accomplished steps. If it’s more space you need, decide how you can best rearrange or refurnish your area to maximize the available room. What needs to move where? What furniture can stay and what needs to go? What arrangements need to be made for the removal of the old furniture? What new furniture do you actually need, and in what quantities? Can you manage the remodel on your own or will you need the services of a professional office designer?
- Get Input from Employees
Nobody understands the needs of your office space better than those who occupy it and work in it every day. Your staff probably have very strong ideas about what would make their working experience better and more efficient but they may not voice their opinions because they don’t feel it’s their place to do so or they may think their opinions are not needed. Open up the discussion to them. Not everyone will have something useful to say, but those who do may be able to offer some valuable ideas.
Now match your objectives and strategies to your available resources. Speak to the finance department and get a detailed and specific budget for the project. You may have to prioritize some aspects over others: perhaps a new conference room is more important than a revamp of the open-plan working area. Then again, your office designers could work with your budget to help you do both – or create a cutting-edge, ultra-modern space that combines both into a single space. Don’t let your budget be a hindrance; rather let it work in tandem with your tastes and requirements to build the best possible space with the money you have to hand.
- Find Your Team
You could buy the furniture you need and carry out the remodel yourself but you surely have all kinds of other priorities in your business. That is why a true office design partner who actively manages all elements of your build is so important. Bring in some experts who partner with your team but dedicate themselves to the job while you get on with your actual billable work. For the most painless, professional office build-out you should consider a team like BE furniture who will handle all aspects from culture and brand discussions, to color and furniture selection, layout and design of all spaces, supervision of construction and scheduling, and finally removal and disposition of your old furniture, even office cleaning.
- Coordinate your team and space for the remodel
Once all the decisions have been made, you’ve devised your strategies, you have a redesign team in place and the furniture has been ordered, you now need to coordinate the process to ensure that the remodel happens as efficiently as possible with minimum effect on your productivity. Work out a plan that divides the project into logically sequenced, bite-sized chunks. You can minimize downtime by working on a department-by-department or room-by-room plan, and always having a temporary workspace that your staff can go to while their primary spaces are being worked on. Your project coordinator will work in line with your priorities and procedures to ensure the smoothest possible transition.
Unlike most office furniture distributors, BE is a full-service office design firm. With a highly experienced staff of both creative professionals and project management professionals, we can design and coordinate your office remodeling project and oversee it through to completion. Whether your project is large or small, you will be glad you put BE furniture on the shortlist of modern office design consultants and distributors to contact.
Please contact our Office Buildout Consultants today!