4 Expert Tips to Plan the Perfect Conference Room
The key to creating a functional conference room is to take a custom approach. For instance, the conference room of a tech industry giant should look nothing like the conference room offered by a hotel or a small creative agency. It’s all about optimizing the space to your business’s needs, right from the size of the space to the boardroom furniture in it. Here are four tips to help you plan the perfect conference room.
1. Who Will Use the Space and What Will They Use it For?
If you want any product or service to be a success, you have to know your audience, That’s the same approach you should take when you are designing a conference room. Ask yourself if the space will be used for internal meetings, meetings with clients or a mix of both.
If you are using it to impress new clients and convince them to partner with you, then it needs to have a wow-factor – it should showcase your brand and have the bells and whistles that show your business is at the top of its game.
If it’s for internal meetings, then it’s more about making it a usable and comfortable space. In this instance, branding needs are minimal. So, focus on furniture that should be comfortable, functional, and adequate. And, the room should have built-in functionality so that people can use laptops, charge phones, and make presentations.
2. What Will the Design Say About Your Brand?
A conference room should fit in with your overall brand. Only a hotel conference room or a conference space for hire should be a muted blank space. Think about your brand’s vision and your company culture, looking at similar organizations for inspiration. For example, you may want a fairly relaxed but visually interesting space if your company is a small creative agency, or a more old-school luxury conference room if your company is in a more conservative industry like the law or finance sectors.
3. Consider Tech Functionality
No matter what industry you are in, it’s important that your conference space can support modern tech needs. This includes connectivity and charging points for smartphones, tablets, and laptops, high-quality audio and visual equipment for presentations, video conferencing and conference calls, and a reliable, high-speed connection to the Internet.
4. Invest in Versatility
For most businesses the conference room is a large space that generally goes unused; however, it can’t be removed because it’s essential for certain hours each week. This is an incredibly inefficient use of space in a time where office space costs a premium.
Instead, talk to your office design team about making your conference room and furniture more versatile. For example, using modular furniture that can be broken up for smaller meetings, brainstorming sessions, and collaboration, then reassembled when needed for large or important meetings. The space itself can also be broken down using features like movable office walls. In this way, a large room can be set up for certain meetings, then broken down quickly into two or more smaller rooms that employees can use for small meetings or as private working space when not performing collaborative tasks. In this way, you utilize your floor space more effectively while giving employees more options on where and how to work.
Modern Boardroom Design and Boardroom Furniture Specialists in NJ
BE Furniture in New Jersey can help you create a functional and appealing conference room or boardroom that supports your brand and optimizes workspace. In addition to our wide range of contemporary office furniture, which includes office boardroom furniture, conference tables, and modern office workstations, our team can also assist you with modern boardroom design and office furniture fit-outs.
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